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Customer payments may be applied to the oldest invoices automatically or if preferred may be allocated by hand to specific invoices. If the amount of a payment matches an invoice exactly Quasar Accounting applies the payment to the matching invoice. Of course, this may be changed and applied to any specific invoice or to the oldest, as you wish. Following is a description of the attributes within the customer payment window:
The transaction id assigned to the payment.
A reference number for the payment.
The date of the customer payment.
The time that the customer payment is created.
The shift that the customer payment is linked to through a shift close.
Enter the store that the customer payment posting will affect.
The station (work station) on which the customer payment is created.
The employee creating the customer payment.
The card identification of the customer.
If the payment is being made with a single tender select or enter the tender here. If the payment is being made with multiple tenders use the "Tenders" folder.
The amount of the customer payment.
The current balance of the customer's account.
Select the discount expense account to which any terms discounts given will be posted.
Quasar calculates the total amount of terms discounts given.
The allocations table displays all the customer invoices that have remaining balances. The invoices are displayed in ascending order from the oldest to the newest.
The tenders table is used to make the payment using multiple tenders.
Displays the compulsary references entered.
Quasar calculates the total amount of the payment that is allocated to specific invoices.
The difference between the actual payment and the amount allocated to specific payments.
Click on the oldest button to allocate the payment amount to the oldest invoice.
Click on the clear button to clear all allocated payments and start the allocation process again.
Click on the info button to view specific information about an invoice. The "Invoice Information" window will be displayed. The invoice information displayed is dependant on the line in payment table where the cursor rests. If you move the cursor to a new line in the payment table the information in the "Invoice Information" screen will change accordinly.
Toggle on or off. Toggle on to void the customer payment. Toggle off to re-set the customer payment to a non-voided state.
Table of Contents | Quasar Commands | Up: Sales | Previous: Customer Invoice | Next: Customer Withdraws |