Table of Contents Quasar Commands Up: Purchases Previous: Order List Next: Vendor Invoice List

Purchase Order



Use the purchase order window to create an order to a vendor. It must be noted that it is not necessary to create a purchase order to update your on hand inventory records. All that is necessary to update your on hand records is the creation of a vendor invoice.

Use the search feature to find items in large orders. Just click on the "Search" button on the right and search by item or description.

Vendor

The card id for the vendor.

Address

The address of the vendor.

Order No

The order number that will be used as a reference for the purchase order. Quasar defaults to the next available order number.

Store

The store placing the order. If the stores ship to address is different from the company address, the store address will appear in the ship to section of the printed order.

Date

The date the purchase order is created.

Ship Via

Enter the shipping method.

Terms

Enter the payment terms for this vendor. An existing set of terms may be used or a new set of terms may be defined. Payment terms entered in the vendor master screen will appear here by default. (More)

Item Entry Table

Enter the items, quantity and cost of the items to order.

Totals



The totals folder displays the various totals for the purchase order.

Comments



Enter comments that are specific to the order.

Taxes



Displays the individual taxes and tax totals for the order.

Charges



Use the charges folder to define internal and external charges that will affect the order.

Internal Charges Table

Use the internal charges table to define internal charges affecting the order. Internal charges will be billed on the vendor invoice. An example of an internal charge is where a franchiser bills a franchise a service fee.

External Charge Table

Use the external charge table to define charges that will increase the landed cost of the item. External charges will not print on the hard copy of the order nor will it impact the vendor invoice. The purpose of defining external charges on an order is to provide the ability to calculate new selling prices for items based on its anticipated landed cost. An example of an external charge is freight from a third party carrier.

  • External Charge - Enter or select the external charge to apply.
  • Amount - The amount of the external charge. This may be calculated or entered.
  • Tax - Displays the tax code applicable to the charge.

Ship To



Where products are shipped to a card or address other than the company or store address the ship to address can be entered in the ship to folder. The ship to address is printed on the hard copy of the order.

Item Info



The item info folder displays specific information on a line where your cursor resides in the item entry table.

Search



Click on the "Search" button to search for items in large orders. You can search by item or by description.

Print

Click on the "Print" button to print a hard copy of the order to the printer.

History

Click on the "History" button to display the sales history for the item in the line where your cursor resides. As you move from one item to another the sales history will refresh and display the history for the current item.

Closed

A purchase order may be closed or open. When an order is open, the ordered quantity minus the received quantity is calculated as part of the items "on order quantity". When a purchase order is closed it is no longer used in the calculation of an items on order quantity.


Table of Contents Quasar Commands Up: Purchases Previous: Order List Next: Vendor Invoice List